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Using Outlook for Time Tracking

Using Outlook for Time Tracking

Using Outlook for Time Tracking

Nowadays, many employees are left in charge of managing their own time, well at least up to a point. This new way of time management generally requires approval from a supervisor to ensure that the correct number of hours are being applied to specific projects and activities. For many businesses that can mean waiting until the end of the week or a specific period to see what each person has been doing. This is most definitely not the most efficient business practice, and it’s one that is wholly unnecessary if employees are using Outlook for time tracking.

An ever growing number of people are using their computer to keep track of their hours worked, as well as vacation days, sick days, and even expenses. The application that is most commonly used for doing this is Microsoft Outlook, as the calendar option within that software makes it easy for anyone to keep track of what is going on with their work schedule. The downside to all of this is that you don’t get an overview of how time has been spent, and the business does not have access to that data until it has been input into another system, which essentially means that the employee is doing it twice, which is a huge waste of time.

Why Businesses Are Encouraging Using Outlook for Time Tracking

Businesses looking to streamline their processes and make things more efficient are now routinely turning to time tracking software in order to keep up with what all of their employees are doing. Those that understand the importance of this are well aware that software which employs Microsoft Outlook integration is the way to go. When a software that has that feature is used, it immediately takes away the need for the employee to enter the information twice.

Why is this so important? The obvious answer is that it frees up more time for employees to work on the projects they have been assigned to, but there is much more to it than just that. This type of software will often also come with supervisor approval, which means that the person in charge of a project cannot only approve all submitted hours, he or she can also plan ahead and start planning their resources better so that every single project on the books gets the attention it deserves.

One of the bigger benefits of having access to this sort of data is that it can be used to keep clients up to date with what is going on with their specific project. It is easy to compile a report that clearly show the number of hours being spent on each project, which in turn helps the business give a more accurate time of completion. This also helps with productivity, as time does not have to be wasted putting together status updates for clients. If you can deliver detailed reports on a regular basis, they are going to have confidence in you and allow you to get on with it. They are also more likely to return after receiving a job delivered on time and on budget.

 

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