Time tracking becomes both a lot easier for the users and also more accurate
- Read More...

TimeSheet Reporter® – Features At a Glance

Which of the following features will be helpful in your organization?


outlook_icon_53x49

Report your time from Microsoft Outlook®

Report Your Time From Microsoft Outlook and Make Your Organization More Agile and Competitive

TSR leverages on your existing infrastructure. No need for your users to use a separate application to enter their time, and no training needed for them to get started. You simply use your existing MS Outlook calendar, add the extra information that you want to your appointment (project, organization and activity), and voila! That’s it. Your appointment now works as a timesheet. Then when the appointment is done, the user can submit it and a supervisor can approve it. The submission can also be done in bulk, so that the user will get an overview of all un-submitted appointments within a timeframe, and can submit them all at once. It’s that easy.

Competitive

Make your organization more agile and competitive

It’s more important than ever to have your organization top tuned and competitive. That means that you have to use whatever gives your organization a competitive advantage. Freeing resources and making sure that hours spent on all customer related projects are reported, and that having a more clear overview on how your employees spend their time, is a huge competitive advantage that your organization can get by using TimeSheet Reporter®.

Attach

Attach the information you need, to each appointment

Besides information about the project and organization that each appointment is about, you can also attach comments from the user to the approver, and the other way. This might be relevant if you need to explain why an appointment has been done in a specific way or why an approver has rejected the appointment.

ShareData

Automatically or manually integrate and share data with your ERP, CRM, Accounting, and other systems

With the TSR DataBridge module (included) you can also share and import/export data to and from TimeSheet Reporter® and your other systems, for example ERP, CRM and Accounting. That means that submitted and approved time entries can be easily imported in your ERP, CRM and Accounting systems making invoicing your customers a lot easier and a lot more accurate.
This also means that you can import your current projects and customers from your other systems to TSR, which makes using TSR even easier.
You can import and export data to and from TSR via CSV files.
The two-way data sharing can be done on a manual basis, and on automatic basis via command line operations.

Overview

Easy overviews of time spent

Both users and administrators can easily get an overview over time entries. Users can easily get an overview over their time entries, both approved and not-approved. Administrators and supervisors can also easily get an overview of this using the administration module.

StandardReports

TSR Reports and Overview

Get standard reports

Administrators can also easily generate standard reports, to get all sorts of information. For example time spent on a specific project, compare time entries for different users, compare time spent on different projects, time spent on a specific organization, etc. It’s easy to use and will empower you to make more informed and stronger decisions.
These reports can be presented as tables as well as graphically in the form of pie and bar graphs.
You can also give some users privileges to generate reports regarding their own time only.

Expenses

Hourly Rates

In TSR it’s also possible to add hourly rates to your time entries. That means that on projects you can define the hourly cost and hourly revenue for the whole project or for individual activities on the project.
This is useful if you want to see your profit on projects, or for example see your costs on fixed-fee projects.
The function also comes with separate reporting, so that you can quickly get an overview of revenue, cost and profit, and you can also include this data when exporting time entries with TSR DataBridge.

Expenses

Expenses

TimeSheet Reporter also makes it possible to add expenses to your time entries. That means that if you for example have had costs such as hotel or mileage or certain products, you can add that to your time entries, for example for reimbursement. It can also be used for items such as billable goods.
Just as with timesheets in TSR, Expenses come with an optional approval workflow. It also comes with build-in reporting for overview of expenses, and also comes with reimbursement reports readymade for signing by employees and management.

HostedOnPremise

Hosted and on-premise solution

TimeSheet Reporter comes in two versions: Hosted and On-Premise.
The hosted version means that we host the server part for you, so you only need to install the Outlook user agent. We host it on Microsoft Windows Azure. That essentially means that it’s hosted by Microsoft, which ensures high uptime, quality and fast response times. If you don’t have a Microsoft Server environment or just want to keep things simple, this is the solution for you.
The on-premise solution means that you host the server part yourself. If you have a Microsoft Server environment, have minimum 25 users, and want to handle the server part yourself, then this is the solution for you.
For more information about the technical requirements, please click here.

SecureSafeLogin

Secure and safe login – Control user access

Secure and safe login for your users is important. Your administrator of TSR will create the user credentials for each user, which makes you in command of security. When the TSR user agent is communicating (for example user credentials and time registrations) with the TSR server hosted with us, it will be done via Secure Socket Layer (SSL) encryption, meaning that your data traffic is secure and safe.

RoleBased

Role based permissions

You want to control who has access to what information and what they can do. With TSR you can setup different user roles and attach these with the proper users. In this way you can define who has just access to report time, who has privileges to approve time, who can render reports, etc.

OnlineOffline

Work online and offline and on the road

Leveraging cached profiles, your users can even report time and use TSR when not online. Next time they’re online, the synchronization will take care of the updating. This is a really nice feature for your staff who spends a lot of their time on the road.

Favorite

Work easier and faster with favorites

Many employees have a specific organization and project that they work on (a ‘favorite’), including your own. They can simply and easily have their favorite chosen as default when creating appointments. No need to browse through all the organizations or projects that might be in your systems. This means that the TSR fields in your appointment (regarding project, organization, etc.) is automatically filled out, saving even more time. This is really useful for employees that mostly work on one specific organization or project (for example your own).
It’s also possible to create multiple favorites, and be able to select between these.

Notifications

Notifications for missing timesheet entries

TimeSheet Reporter® also comes with a function that makes it possible to send reminders to staff that have not reported the number of hours they’re supposed to. You can setup one or more calendars, and define each day of the week regarding how many hours should be reported there, and also include exceptions for example for holidays, etc. You then attach users to this calendar. Then when it suits you, you can use the notification function and users that have not reported enough hours (defined by their attached calendar) will get a notification and you will get a collected report with all missing entries. You can create different calendars for different user groups, for example full-time employees, part-time, interns, etc.

SupervisorApproval

Supervisor approval of time entries

When users have submitted their time entries, assigned approvers can then approve or reject these. They can either do this in bulk or for specific entries. When an appointment is approved it will then be saved in the system as approved. If an entry is rejected, it will be returned to the user.
Supervisors can also add and respond to comments on the entries.

ManualTimeEntries

Manual time entry and editing for yourself and others via user-friendly web interface

TSR also includes the option of editing and entering time entries manually as known from traditional systems. This can be handy if you for example for some reason don’t have access to your Outlook.
Users with the right privileges can even report time for other users, which can be valuable when employees are on sick leave or have simply forgotten to do their time entries for example before going on vacation. It could also be that there are errors in their time reporting and a supervisor would like to change it. A colleague or supervisor with the right privileges can then enter or edit their time entries for them, which saves a lot of hassle with logging on to other peoples accounts, etc. Users with the right privileges can of course also edit and enter their own time entries.
All this is done via a user friendly web interface, called TSR WebAdmin.
You might say that we have taken the ‘traditional’ manual time entry handling and have perfected it.
The above is available in list form and as a matrix, which also allows you to copy time entries, submit them, etc.

SmartPhone

SmartPhone Access (iPhone, Windows Phone, Android, etc.)

Use your mobile devices such as smartphones to report time via the TSR WebAdmin.
TSR includes a web interface that is optimized for smartphones, so that if you don’t have access to your Microsoft Outlook calendar, and only have your smartphone with you (iPhone, Android, Windows Phone, etc.) you can still report time and list your time entries.
Just access TSR WebAdmin via your smartphone and you will be presented with a menu that lets you report time, create new time entries, submit them, etc.

Language

Have TSR in the language of your choiceTSR - Multiple Language Support

TSR currently comes with different language packs. The languages now include English, Spanish, German, French, Italian, Dutch and Danish, and more are added continually.

CreateEditLanguage

Create or edit language files

With TSR you can also create new or edit the current language files. With a user friendly interface you can easily edit current language files and create your own. TSR comes with different languages but you may have special needs which this will help you to achieve.

 

 

How To Continue From Here - What You Should Do Now

Please read on…

You may also be interested in this info:

 

Latest News

New TSR Version (6.5.2) – Get Hourly Rates
New TSR Version (6.5.2) – Get Hourly Rates We’ve just released a new version of TSR called 6.5.2. This version makes it possi …

Using Outlook for Time Tracking
Using Outlook for Time Tracking Nowadays, many employees are left in charge of managing their own time, well at least up to a …


Microsoft Windows Certified

Microsoft Windows 8 and 10 Certified