Which of
the following features will be helpful in your
organization?
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It’s more important than ever to have
your organization top tuned and competitive.
That means that you have to use whatever gives
your organization a competitive advantage. Freeing
resources and making sure that hours spent on
all customer related projects are reported, and
that having a more clear overview on how your
employees spend their time, is a huge
competitive advantage that your organization can get
by using TimeSheet Reporter®.
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TSR leverages on your existing
infrastructure. No need for your users to use a
separate application to enter their time, and no
training needed for them to get started. They
simply use their existing MS Outlook calendar,
add the extra information that you want (for
example project, organization, activity), and
voila! That’s it. Then when the appointment is
done, the user can submit it and a supervisor
can approve it. The submission can also be done
in bulk, so that the user will get an overview
of all un-submitted appointments within a
timeframe, and can submit them all at once. It’s
that easy.
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Besides information about the project and
organization that each appointment is about, you
can also attach comments from the user to the
approver, and the other way. This might be
relevant if you need to explain why an
appointment has been done in a specific way or
why an approver has rejected the appointment.
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With the TSR DataBridge module (included) you can also share
and import/export data to and from TimeSheet
Reporter® and your other systems, for example
ERP, CRM and Accounting. That means that
submitted and approved time entries can be
easily imported in your ERP, CRM and Accounting
systems making invoicing your customers a lot
easier and a lot more accurate.
This also means that you can import your current
projects and customers from your other systems
to TSR, which makes using TSR even easier.
You can import and export data to and from TSR via
CSV files.
The two-way data sharing can be done on a manual
basis, and on automatic basis via command line
operations.
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Both users and administrators can easily get
an overview over time entries. Users can easily
get an overview over their time entries, both
approved and not-approved. Administrators and
supervisors can
also easily get an overview of this using the
administration module.
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Administrators can also easily generate
standard reports, to get all sorts of
information. For example time spent on a
specific project, compare time entries for
different users, compare time spent on different
projects, time spent on a specific organization,
etc. It’s easy to use and will empower you to
make more informed and stronger decisions.
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TimeSheet Reporter comes in two versions: Hosted
and On-Premise.
The hosted version means that
we host the server part for you, so you only
need to install the Outlook user agent. If you
don't have a Microsoft Server environment or
just want to keep things simple, this is the
solution for you.
The on-premise solution
means that you host the server part yourself. If
you have a Microsoft Server environment, have
minimum five users, and want to handle the
server part yourself, then this is the solution
for you.
For more information about the
technical requirements, please see the
product sheet.
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Secure and safe login for your users is
important. In the hosted version of TSR (where
we host the server part, so you only need to
install the Outlook user agent), your
administrator of TSR will create the user
credentials for each user, which makes you in
command of security. When the TSR user agent is
communicating (for example user credentials and
time registrations) with the TSR server hosted
with us, it will be done via Secure Socket Layer
(SSL) encryption, meaning that your data traffic
is secure and safe.
If you wish to host the
TSR server yourself, you will import your TSR
users from your Windows Active Directory (AD)
and let them have access that way too. Users
don’t need to remember login credentials,
passwords, etc. When they are logged in using AD
authentication and are in the TSR user database,
they will automatically have access to TSR. That
means that your administrators will not have to
spend time creating TSR users from scratch, they
can simply import them from your AD. Also, you
will not have to make any changes to your AD,
saving you a lot of time and resources, and
keeping your system setups as you like them.
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You want to control who has access to what
information and what they can do. With TSR you
can setup different user roles and attach these
with the proper users. In this way you can
define who has just access to report time, who
has privileges to approve time, who can render
reports, etc.
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Leveraging cached profiles, your users can
even report time and use TSR when not online.
Next time they’re online, the synchronization
will take care of the updating. This is a really
nice feature for your staff who spends a lot of
their time on the road.
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Many employees have a specific organization
and project that they work on (a 'favorite'),
including your own. They can simply and easily
have their favorite chosen as default when
creating appointments. No need to browse through
all the organizations or projects that might be
in your systems. This means that the TSR fields in your
appointment (regarding project, organization,
etc.) is automatically filled out, saving even
more time. This is really useful for employees
that mostly work on one specific organization or
project (for example your own).
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TimeSheet Reporter® also comes with a
function that makes it possible to send
reminders to staff that have not reported the
number of hours they’re supposed to. You can
setup one or more calendars, and define each day
of the week regarding how many hours should be
reported there, and also include exceptions for
example for holidays, etc. You then attach users
to this calendar. Then when it suits you, you
can use the notification function and users that
have not reported enough hours (defined by their
attached calendar) will get a notification and
you will get a collected report with all missing
entries. You can create different calendars for
different user groups, for example full-time
employees, part-time, interns, etc.
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When users have submitted their time entries,
assigned approvers can then approve or reject
these. They can either do this in bulk or for
specific entries. When an appointment is
approved it will then be saved in the system as
approved. If an entry is rejected, it will be
returned to the user.
Supervisors can also add and respond to comments
on the entries.
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TSR
also includes the option of editing and entering
time entries manually as known from traditional
systems. This can be handy if you for example for
some reason don’t have access to your Outlook.
Users with the right privileges can even report time
for other users, which can be valuable when
employees are on sick leave or have simply forgotten
to do their time entries for example before going on
vacation. It could also be that there are errors in
their time reporting and a supervisor would like to
change it. A colleague or supervisor with the right
privileges can then enter or edit their time entries
for them, which saves a lot of hassle with logging
on to other peoples accounts, etc. Users with the
right privileges can of course also edit and enter
their own time entries.
You might say that we have taken the ‘traditional’
manual time entry handling and have perfected it.
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TSR currently comes with different language
packs. The languages now include
English, Spanish, German, French, Dutch and Danish, and more are added
continually.
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It is also possible to have your other
applications communicate with TSR using web
services. This means that you can really
integrate TSR in your existing infrastructure,
and leverage TSR with your existing
applications. For the possibilities here and a
documentation over web service calls, please
contact us or your TSR Authorized Reseller.
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With TSR you can also create
new or edit the current language files. With a
user friendly interface you can easily edit
current language files and create your own. TSR
comes with different languages but you may have
special needs which this will help you to
achieve.
How To Continue
From Here - What You Should Do Now
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