Flexitime – How businesses can use time tracking with a flexi time sheet to increase productivity
Flexitime – How businesses can use time tracking with a flexi time sheet to increase productivity
Time tracking for a business is an important step towards increased efficiency and productivity. A good time tracking software with support for flexitime can be invaluable for any business or organization.
Increasing productivity and effectiveness is the goal of every business and organization out there. But it can sometimes become challenging to keep up with dynamic demands within the workplace. HR departments within many organizations take up several man hours each month, trying to keep track of time worked by each individual. As such, it becomes difficult to allow employees to have flexible working hours.
A good time tracking software with support for flexitime is the tool of choice for many businesses looking to effectively maintain their workforce and increase productivity as well as employee satisfaction.
Time tracking software makes it easy to manage teams, keep track of number of hours worked, and monitor project/task progress, among many other things.
Support for flexitime
Flexitime is the practice of an organization allowing employees to set their own working hours within an agreeable limit while also completing the required number of hours per day, week or month. Employees can use flexitime to work around a schedule that favors them, such as coming and going based on a public transport schedule or having to leave office early every day for any number of reasons. For example, if a typical working day is between 9AM to 5PM, an employee might want to work from 8-4, or 11-7, depending on whatever fits their schedule.
It also means that if an employee has worked more hours one week, they may take some hours off the following week, or vice versa.
Flexitime has shown to improve business productivity as employees are more satisfied with their routines and can avoid peak traffic hours, thus making better use of their time.
For an organization, however, it is not easy to manage and keep track of flexible work schedules for each employee. First off, it is difficult to establish whether a certain employee will be available at a given time (outside core working hours when each employee is required to be at the workplace). Then there’s the matter of maintaining attendance and checking to see whether employees are working the required number of hours or not.
The answer? A software to manage flexi time sheets. Or better yet, a time tracking software that has built-in support for flexitime.
Time tracking tools
Time trackers involve a software installed on an employee’s work computer. The very best solutions work with your Outlook Calendar. This means that you can use your Outlook Calendar appointments as the basis for your time tracking, making it really easy and user-friendly for all.
Managers can get detailed reports on their team members through an dashboard. They can see how many average number of hours the team is clocking, what is the average time wasted, how much time was spent on what specific task, and so on. Not only does this give insights into team productivity, it also provides effortless timesheet management.
Time tracking is applicable to on-site as well as remote employees. Businesses have a growing need for hiring off-site employees, or allowing team members to work remotely from home. Time tracking software makes it easy to manage remote work, since employees are essentially maintaining their timesheets themselves. Businesses benefit from on-site time tracking as well. It allows managers and employees alike to view their work patterns and provide insights that can help them manage their time more effectively and thus increase productivity as well as project control.
Benefits of time trackers with support for a flexi time sheet
Let alone flexible time schedules, keeping track of time even for conventional working hours is not easy without the proper tools. A good time tracking software should carry support for a flexi time sheet in order to cater to the various needs of your organization.
Set up custom working profiles
When setting up flextime schedules, it is important to be able to set a custom schedule for each individual employee. Time trackers should allow businesses to set custom working profiles for each employee. This means that you can define how many hours part-time employees, full-time employees and so on should report, and attach these profiles to the relevant users.
This can then be used for sending notifications for missing hours and also to see how many hours they’ve reported compared to what they should (their flexi time sheet).
Advanced Reporting
One of the main reasons managers need to choose a good time tracking tool is the advanced level of reporting provided, collectively and for each individual employee. A time tracker with flexi time sheets will seamlessly reflect flexible time schedules in reports, and provide statistical analysis of aspects such as attendance, average number of hours worked, over time worked, employee/team comparisons and more.
Enhanced Productivity
Beyond helping managers be more effective at time scheduling, flexitime tools help increase productivity of a business or team by providing insights into time management and scheduling. Employees can identify when they are most productive and when they tend to waste time. They can customize their schedule based on such insights to maximize their productivity.
It’s also easy to see where you put your time, and see if you use your resources in the right places. That is, on the right projects and activities, or whether some action needs to be taken.
This will not only help with productivity but also with employee satisfaction.
Final thoughts
Time tracking software with flexitime support can be a welcome addition to your organization. Allowing employees to work flexible schedules has its benefits, and combined with inherent support through a flextime tool can provide encouragement to them as well. Employees feel at home when using features such as customized work profile management, and they are encouraged to work more productively within working timelines that they set for themselves.
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