Get Great Summer Vacation Time Tracking with the Right System
Everyone needs to rest. This is basic to all human beings. In fact, it is a necessity for a person to survive. The same principle is true when it comes to work. If you make someone work 365 days a year, chances are that either he will lose his mind, burn out, or he will no longer give his 100 percent to the tasks assigned to him.
Every employee needs days off, a vacation, some time to replenish his body and mind, and to contemplate and refresh his soul. Employees need sick leaves, maternity and paternity leaves, and other personal time off like attending important family events. All of these are normal and needed to have an acceptable quality of life.
Since employees are the livelihood of a company to keep it going, a good leader recognizes and encourages this, but he makes sure those days off are managed properly for the best interest of everyone. He understands that if a company could effectively provide this to its staff, the business will experience a lot of benefits related to employee and operational efficiency, which eventually increases business profits.
The Challenge with Summer Vacation Time Tracking
The problem is vacation tracking can be extremely overwhelming. Human resource practitioners know this very well. Imagine doing summer vacation time tracking individually for each of the employees in a company using an Excel sheet. If that is not a daunting task, then I don’t know what else is. For big corporations, they are dealing with an even larger number of employees, more in the thousands range, and they need to create specific teams just to perform the single job of vacation time tracking.
Not only is this an imprudent use of company resources, but it is a very unwise utilization of employee talent as well, as they could have better spent their time performing other more important functions.
Add to that the fact that employees take their vacations at different times during the year, which makes it even harder to monitor each one consistently.
Acquiring vacation tracking software is a sensible solution. However, most of the vacation tracking programs available today are complex and hard to use. You still need to train a user for it to effectively be utilized. They are often even incompatible with existing company systems, which makes a user switch from one window to another just to be able to do his job. Even if it enhances summer vacation time tracking substantially as compared to manual tracking, it still needs a lot of improvement to be more efficient.
But what if you use a familiar and user-friendly program to monitor employee vacations, like the Microsoft Outlook Calendar? Is it possible? The answer is yes – with the right tool, such as TimeSheet Reporter.
How To Get Great Vacation Tracking
The Microsoft Outlook Calendar is a personal time and task management tool widely used by most employees of different companies. Building on this already familiar tool to create the most suitable vacation tracking system for your business is the best solution.
This option can be implemented easily because most staff in your company already have the Outlook Calendar installed in their computers. Using TimeSheet Reporter, they will simply add their own leaves with what they are already doing. The process is so easy that it will feel seamless. Its user-friendliness will also not scare away even your most old-fashioned employees.
This will not be a burden but is actually a benefit as your employees will be able to monitor their own vacation and sick leaves and spend it better during situations that are most important to them.
Some of the best features when using Outlook with a time tracking system would be:
- The ability to specify organization, project name, activity, and time spent in the appointment window of the Calendar. Using Outlook’s appointments, you can place in the project name “Time off” and then specify even more what kind of time off by filling in the activity panel, for example ‘Vacation.’ Having this as a tool for summer vacation time tracking, for example, is an accurate way of measuring how much time off each employee has had.
- The ability to do this even when offline or mobile. This is a very useful feature especially for those who are traveling a lot or are working in the field. Most executives are on the move, particularly those companies who are operating globally, and the capacity to file a vacation leave using only a mobile phone or device is very convenient. Filing a leave should also be effective even without an internet connection and just have the supplemental program automatically synchronize the data once he goes online. And this can even be done using the Outlook calendar.
- The ability to easily submit for reporting. All vacation and time off data are easily translated into a report that an individual can submit to his supervisor or manager for approval. One can forward this to his supervisor for approval, so that every vacation leave is documented. The supervisor simply approves the time entries, with some remarks on it if necessary, and the submitter will instantly know if his time entry is approved or not.
- The ability to implement the program for any type of employee. Anyone in the company can use this, from executives, department heads, managers, supervisors, to the regular staff. This is possible because of its accessibility and practicality.
As a highly efficient time reporting tool, this system can be used not only for summer vacation time tracking, but also as a timesheet management system that effectively measures how each employee spends his time on projects and other related tasks.
So using a tool like TimeSheet Reporter will surely create a win-win situation, when it comes to reporting vacation time, as well as regular working time.
To learn more about TimeSheet Reporter, browse around our website and get the trial.
We’re looking forward to hearing from you.
Enjoy your vacation.
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