How a time attendance recorder can improve productivity of your business
How a time attendance recorder can improve productivity of your business
Time tracking tools are a great way to increase efficiency and reduce time wastage. A good time attendance recorder can optimize the usage of resources and help boost the productivity of your business.
Businesses are always looking for ways to improve the efficiency of their employees and cut down on wasted resources such as time, money and energy. Efficiency is always a factor of team morale and productivity – the more efficiently a business operates, the higher the productivity and morale. In most cases, time tracking and time attendance recorder software are great ways to maintain business productivity and throughput.
A good time tracking software that can especially integrate with industry-popular software, such as Microsoft Outlook, can be invaluable for businesses simply for the fact that it makes project time management easier. Employees and managers can leverage existing tools such as the Outlook Calendar to track their daily tasks and progress, rather than moving to a new, isolated platform entirely, which would cost valuable time and money.
How time tracking works
The best time tracking software would be integrated with your Outlook Calendar. This means tht you can leverage your Outlook appointments for time tracking, making it really easy and at the same time accurate for your users.
On the other end, managers get access to a dashboard where they can see their team activity and get various reports, such as employee attendance, average working hours, total hours worked per week, time spent on specific projects, and so on.
Why time tracking is important
When talking about time tracking software, the first thing that comes to mind for many business managers is “working remotely” or “work from home”. That is indeed a major reason for businesses to adopt time trackers. Companies, especially in the tech industry, are increasingly hiring offshore professionals and external consultants to work for them. In such cases, it is very difficult to ascertain whether remote employees are actually working the required number of hours or not, without the use of a good time attendance recorder.
In line with evolving managerial styles that favor the wellbeing of employees, businesses are also increasingly allowing their employees to work from home on certain days. Again the question arises; are these employees really working their full hours when they’re at home? Are they utilizing their time effectively? These situations also necessitate the use of a good time tracking software.
However, it is important for business managers to understand that time trackers aren’t built for just tracking remote work. These tools can be just as effective when used inside an office workspace, which is why businesses need to consider using time trackers even if they think they don’t need such tools.
In this way you’ll always be on top on how time has been spent and on which projects and activities.
Increased efficiency through third-party apps
Most organizations already use tools such as the Outlook Calendar for keeping track of meetings, deadlines, project phases and more.. A good time tracking tool should provide integration with such tools so as to make the learning curve for users easier. Managers and employees alike benefit from the versatility of these tools while also effectively managing time through the time tracking software. For instance, with Outlook Calendar integration, a manager can easily get an immediate overview of how time is being spent.
Increased productivity
A good time tracking tool gives an overview of all the hours spent. It helps each employee and manager identify problems related to time management. Time trackers often associate time worked with certain tasks. Employees and managers can see which tasks take up more time than they should. Perhaps more resources need to be allocated towards a particular project or task in order to get it completed within the deadline.
For instance, if a certain task was expected to take 4 hours, but it actually took the team 8 hours to complete, it could mean two things; either the task was bigger than expected in which case managers need to set more realistic deadlines, or the team wasted precious time that could have been allocated to another, more important task. The right time tracking software helps managers and employees track time on tasks effectively, and allocate resources in a more efficient manner. This improves the overall productivity of the business.
Optimization through analytics
Reports and statistical insights are an important part of any time monitoring solution. Managers need to be able to identify if any team has too many resources or need more resources added.
Furthermore, it is essential for the company to monitor how time is used in the organization. All of this information is available on a time tracking dashboard.
Time tracking tools are also an excellent way of billing clients that pay by the hour. In fact, it is an industry-standard practice for freelancers and companies to maintain time records of hours worked, so they can send justified invoices to their clients.
Even if you’re selling fixed fee projects, or are not billing your clients (for example if you’re a non-profit), it’s still extremely important to know how you utilize your time.
Increased efficiency through automation
Another great benefit of a time tracker is that it reduces the overhead of maintaining timesheets. Since everything is automated, companies can instantly generate attendance sheets, time sheets, calculations for hours worked for payroll purposes, and more. This leaves the HR department free to focus on other more important tasks. So not only does a good time tracker prevent time wastage, it also saves the company more time.
Conclusion: Improve company morale with time tracking
It is always in the interest of any company to encourage practices that boost the overall effectiveness and productivity of teams. Time tracking tools and a time attendance recorder create a sound environment in a workplace which businesses can utilize to increase their output. Furthermore, companies can increase team morale greatly by rewarding employees and supervisors who manage their time and resources effectively, and it will also just make the organization run so much smoother.
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