How To Easily Make Outlook Calendar Reports Part Of Your Project Monitoring Tools
Managing and monitoring a project can be far more difficult than you could ever imagine. If you’ve done it before, you already know this firsthand. In order to successfully manage a project, you need to keep an eye on everything. This will include your staff, their progress and how their time is being spent. To simplify this process, you should definitely think about taking advantage of Outlook calendar reports. This is one of the most effective and powerful project monitoring tools for any business owner. Within this guide, you’ll learn how you can easily take advantage of Outlook calendar reports to make monitoring your project much easier than ever before.
Finding The Right Tools
First and foremost, you need to make sure that you’re equipping yourself with the right tools. There are plenty of options out there, but some programs are more comprehensive and beneficial than others. It is best to invest in time reporting software that can also provide you with calendar reports through Outlook. While you’re at it, you’re going to want timesheet reporting software that provides you with tons of other features. This will give you the ability to accomplish multiple things in one go. Below, you’re going to learn a great deal more about how these project monitoring tools can help you manage your existing projects.
Reporting Time Directly From Outlook
In order to properly manage and monitor your projects, you need to make sure that your employees are able to report their time quickly and easily. They’re going to be bogged down with lots of work and you do not want to take up any more of their time. This is why it is a good idea to ensure that your employees are going to be able to report their hours directly through Outlook. These individuals are already familiar with Outlook. Therefore, they’ll have little to no trouble logging their time using this program.
A More Agile Organization with an Outlook Calendar Reporting Tool
If you want to reap the benefits of your project management tools, you really need to invest in a good solution. There are some precise time tracking programs and they will ultimately be able to make your company far more agile than ever before. This is the case, because they are going to rely on a familiar platform, Microsoft Outlook. Pretty much everyone on the planet knows about this program and many people use it on a daily basis. As mentioned above, your employees are already familiar with it. With this in mind, you should definitely use this to your advantage.
By providing your team members with something familiar, they’ll have little to no trouble signing in and reporting their time. Within seconds, they’ll have their time reported and they’ll be ready to go. You’ll also be able to speed up things for yourself. An Outlook Calendar reporting tool will make your job much easier.
Suitable For Everyone
While you’re at it, you’re going to want to ensure that nobody is left out. You’re going to need to guarantee that everyone is able to use your time tracking program. If they’re not, you are going to be wasting your money. This is why it is wise to invest in one that will be compatible with the Microsoft Outlook program. By choosing a program just like this, you can guarantee that it is going to be suitable for pretty much everyone. This will decrease the likelihood that you’re required to sit down and show your employees more than once how to use the program.
This is why you’re also going to want to invest in time tracking software that allows multiple languages. You should also be given the option of creating and editing the language files. This will ensure that your program of choice is going to be suitable for everyone on your roster. Whether they speak English, Spanish, French, Danish or another language, you can guarantee that it’ll work fluently for them!
Accessibility Of Outlook Calendar Reports
It is also vital to make sure that your program of choice is accessible for everyone. There is a good chance that some of your employees have cellphones or tablets. Not everyone is going to lug around a heavy laptop. And, you might not have enough capital to invest in laptops for every single one of your employees. This is why you need to choose a program that is accessible from pretty much every device. Your employees should be able to report their time using Android, iPhone, and even Windows phones. Then, you should also be able to manage the reports from these devices.
This will allow you to obtain the reports that you’re after on the go. Even if you’re outside of the office, you’ll still be able to access the time tracking software to find out how the project is going.
Optimizing Efficiency With Project Monitoring Tools
It is absolutely pertinent to make sure that your company is working as efficiently as possible. There are numerous ways to improve your company’s efficiency. Using the right time reporting software will ultimately make a huge difference. After all, one of these programs are going to help you determine where your employees are spending the majority of their time. Are there ways that their time could be better used? Would they be better of being put on other tasks? By using your project management tools, you’ll be able to acquire the information that you need to get a more precise understand of your company and its employees.
In return, you’ll be able to use the newfound information to find ways to perfect your business’s efficiency. In the long run, that can help your business complete a project so much easier.
Missing Entry Notifications
You also need to understand that your employees are not perfect. Almost nobody is. With this in mind, you need to put measures in place to ensure that you and your workers are going to be notified of missing entries. There is a good chance that your teams are going to forget to insert their entries at some point or another. If you’re using a reliable time reporting software, this will not be a problem in the least. The software will immediately identify the problem and send out a notification to the relevant parties.
This is going to make your company far more agile. In the past, you would have been forced to hunt around the office for the worker. Or, you would have been required to call them numerous times. With instant notifications, you’ll be able to skip the headaches and get the information that you need when you need it.
While most of your employees are familiar with Outlook, you need to understand that they’re not all tech savvy. This can create an issue for some people. This is definitely the case, if you’re providing them with too much access to your program. If you do, there is a good chance that your teams are going to find themselves scrolling through unnecessary pages time and time again. All they need to do is report their time. There is really no need to give them access to reports and other features. This is where role-based permissions enter the picture.
Role based permissions will give you the ability to determine precisely who can access what. You can make it so that only certain people are able to generate and read reports. This ensures that some of your staff will only be able to report their time. In return, this will keep your company agile. You never have to worry about them getting bogged down in the software.
Adding Hourly Rates
When managing a project, you need to keep your eyes on numerous things. First and foremost, you need to know what your teams are doing and how much progress they’ve made. You’re also going to need to pay close attention to hourly rates. You need to make sure that you’re spending less, while getting more done. This is why a good time tracking program will give you the ability to add hourly rates to each of your time entries. This can help you determine exactly how much a project is costing you hourly. You’ll also be able to use the information to determine what your company’s revenue is for that hour. Suffice to say, good time tracking software will give you the ability to make more money than you spend!
Reports At Your Fingertips
Finally, you need to realize that managing a project is all about looking at the reports. You need to constantly look at the reports and analyze the information to determine how effective, efficient and agile your company really is. This is why you need a program that is going to give you reports with the exact information you need. You should be able to get the reports that you need within a matter of minutes or seconds. It is also a good idea to get time tracking software that allows you to obtain reports for specific projects, users and even organizations.
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