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How To Use Outlook Calendar As An Automated Attendance System

How To Use Outlook Calendar As An Automated Attendance System

How To Use Outlook Calendar As An Automated Attendance System

As a business manager it is more important than ever to keep track of your employees and the projects that they are working on. You need to know when they are coming to work and when they are leaving. Employees with a good attendance are going to be more valuable and productive and should be rewarded for these efforts. Of course, tracking attendance is much easier said than done when you are dealing with multiple employees. This is why you need a good automated attendance system that can help you with the tracking of employee’s attendance and the Outlook Calendar together with the right time reporting solution can help you do just that.

An Automated Attendance System Makes Your Teams More Productive

Productivity is without a doubt one of the most important factors in any business. If your employees aren’t being productive or you aren’t using them in a manner that is productive then you are just wasting resources. That being said, it can be hard to track employees and monitor their times when you have a rather large workforce. In fact, this is something that can be hard to accomplish with a small number of employees. This is why good time tracking software is invaluable to the modern business manager. With this software, you will be able to see which employees are working on which projects at all times.

If you notice that you have two similar projects going on at the same time, but one project seems to be taking more time, you can allocate resources from one project to the other in order to speed of the completion of the project that is completing at a slower rate.

How to Use Outlook Calendar for Tracking Time

Learning a new system for time tracking can be a scary thought for many businesses. This is because retraining employees and teaching them new methods or techniques can take a lot of time. Not to mention that your workflow is interrupted in the process. When employees are in training they are not able to focus fully on projects and other important tasks at hand. Of course, sometimes retraining is necessary to make your company run smoother. Fortunately, when you invest in the right time tracking software this is something that you will not have to worry about. The good thing about the right time tracking software is that it easily integrates with Microsoft Outlook.

This means that you can use your Outlook calendar appointments for time tracking, making it extremely easy since the information is already there. This in turn makes the whole process almost automated, since it requires very little on the part of your employees, compared to products where you need to enter another system and enter your time manually.

This is probably the solution for scheduling and email that you and your employees are already very familiar with. Since you and your employees are so familiar with the program there will probably be little to no training involved with the transition process. If you know how to use Outlook Calendar, it will be extremely easy for you to use the time reporting software that integrates with it.

Make Your Employees Happier

The employees really are the lifeblood of any business. They are the ones that are on the front lines every day communicating with customers and completing the crucial projects on time. This is why it is important to make sure your employees are happy within the workplace. The happier the employee is, the more productive he or she is going to be. and there simply is no better way to make an employee happy than by letting them know that their hard work is recognized and appreciated. Time tracking software can help you with this.

With time reporting software and an automated attendance system, you can pull reports and see which employees are putting in the most hours, which employees are getting their projects completed on time, and you can even see which employees are showing up on time every day. You can then reward these employees with in-house promotions, raises or sometimes even just a nice word of encouragement will go a long way.

Create Customized Reports

How many reports come across your desk in a single workday or week? For large companies, this could probably be anywhere from thirty to forty reports maybe even more. Many of these reports will require your approval and attention. And, the worst part is that they are probably filled with tons of information that you really don’t need to know. You probably find yourself sifting through them for hours at a time before you find the crucial information that you need. Well, this is where proper time tracking software really excels. It allows you to create customized reports so that you only get the information that you need and want. This will save you a whole lot of work and time.

So overall, find a time reporting solution that allows you to use your Outlook calendar for time tracking. This will require very little on the part of your employees, making the whole process seem almost automatic. Since they already know how to use Outlook Calendar having an almost automated attendance system can be a reality.

 

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