Outlook Timesheet and Microsoft Outlook Time Management – The Best Employee Time Tracker
Everybody values his or her time. At times, people don’t tend to use it wisely but still, they recognize its value.
Sometimes people can caught so much up in specific tasks in a reactive mode. So instead of being as productive as they could be, they may actually be wasting time, which could have been used to enhance the profitability and productivity of the organization.
Time organization is the key – it helps achieve better work-life balance, it helps better client relationships, and it helps lessen the workload for every employee. It’s every professional’s dream.
Hence, professionals, and the organizations they belong to, are those who are in most need of the best tools for time organization.
Billable Time Tracking with an Employee Time Tracker – A Must for Organizations
Keeping track of billable time is one of the most important topics for professional organizations. Why is it important? Two reasons:
- Billable time is what pays the bills. It’s the lifeblood of your business. Without correct billable time, salaries can’t be paid, and you can’t invoice correctly. Both you as an employer, as well as your employees, will all be affected if improper billable time is noted.
- The maintenance of accurate billing records is essential to uphold good relationships with your clients. If you consistently make errors in your billing tasks, or have flawed billing records, your clients will eventually leave you and find someone else to work with regardless of your performance.
How can a Microsoft Outlook Timesheet Help with Your Time Tracking Challenges?
With the right employee time tracker program, Microsoft Outlook time management is a breeze. MS Outlook has quite a number of features that help you manage time tracking tasks when combined with other time tracking and reporting programs, for example such as TimeSheet Reporter. One main feature that can help you is the calendar.
Here’s how the calendar can help you: If you have a solution like TimeSheet Reporter, you simply use the Outlook calendar for time reporting by adding extra details that you’d like to include in your appointment (organization, project and activity) – by doing so, your appointment will now work as a timesheet. Once your appointment is fulfilled, you can send your outlook timesheet to your supervisor, who will then approve or reject it.
The calendar can definitely be used to help manage time properly, to schedule meetings with other people, and to create appointments. If you have been given permissions, you can also view other people’s calendars.
By combining your Outlook calendar with a system like TimeSheet Reporter, your organization can easily keep track and manage your items related to actual clients or projects for billing reports, as well as overview of internal projects.
Here’s how a Microsoft Outlook Timesheet can provide you with great employee time tracker options:
- Utilize the MS Outlook Calendar option. With the calendar, you can set up meetings and appointments, as well as keep track of the time spent by your employees inside the office as well as out of office. Every appointment you set up this way, will then work as an Outlook timesheet, and keep you all organized.
- Use other time tracking services along with the stand-alone MS Outlook application. It’s good that MS Outlook is already there, but there are tasks that the application isn’t able to do, so it would be very helpful to have something that will complement the work done by the Calendar, such as a great timesheet reporting solution.
- With the MS Outlook Calendar and a time reporting solution, you can keep track and monitor all your work related time. However, if you wish you can also register time for vacations, sick leave, etc., so that this also gets registered in a proper fashion.
It’s not enough that you track time. It’s not only about being aware of where your time goes; it’s about knowing when to change your previous time habits to give way for something better and more productive.
Analyze your actions and see where your time was mostly spent. Is it spent on worthwhile things? If yes, then, good for you. If no, see where you can improve.
Why Time Tracking Using an Outlook Timesheet and Time Tracking Software Helps
Tracking time helps you get things done. When you track time, you get to have a tangible list – a reality check list – that means you can’t lie to yourself. Again, it helps you see where your time went. You’ll see where your priorities lie, and it helps you become more motivated to do other productive tasks.
Tracking time will be hard at first, but once you get used to it, then that’s when the fun begins. After a while, you’ll see how you’ll be able to modify your tasks and see which activities mean the most to you.
How Procrastination Deters Proper Microsoft Outlook Time Management
Most people have been a victim of procrastination at least once in their life. People tend to stop themselves from doing the necessary things, especially when outside factors affect them – stress being an example.
It’s only later on when they realize what procrastinating does to them, which is affecting the tasks that supposedly have been started already but instead will be moved to a different time and will tend to pile up.
An organization – or even a single individual – has to avoid getting trapped to this temptation called procrastination. Improper time management tends to affect everybody in the business. A domino effect may take place, which could be negative, depending on what action caused it. If it’s your procrastinating that caused the chaos, then it’s more likely that it also affects the workload of the people you’re with.
Keep Track of Everything with Microsoft Outlook Time Management
MS Outlook already has some capability to keep track of things. Meetings, appointments, etc. can all be monitored. You can make better use of this by using it as well for timesheet reporting in conjunction with a time tracking program, such as TimeSheet Reporter.
Software applications can make this look easy – instead of becoming a tedious task, keeping track of used (and unused) hours will be easy to coordinate with the MS Outlook calendar together with a good time tracking product. And so, not only will it be simple, it’ll also be less time-consuming.
These add-ons can make your time-tracking life easier for you. They can turn appointments listed in the Calendar to a timesheet. When users create a new appointment in Outlook, and have TimeSheet Reporter installed, they can simply add an organization, project and activity to the appointment, which will then act as a timesheet entry.
Comments can still be added, and afterwards, when all information has been entered, the timesheet can now be submitted to a supervisor. The supervisor can approve the entries and provide the information to other concerned departments, and data can be shared with other systems.
Other benefits include being able to update entries and appointments regardless of a user being online or offline, as well as the option of using a smartphone to do the tasks.
Make time tracking less of a worry. Without the right employee time tracker tools, the task can consume quite a significant amount of time. Find a great product that suit your needs, like TimeSheet Reporter, and get a solution that makes you and your company more productive and profitable.
Go and experience all the benefits MS Outlook and TSR can give you. Take advantage of the free trial being offered with this software solution, so you can see how it fits your needs – all this without committing to any payments.
A business will find success if the employees are productive and efficient. Employees, on the other hand, need the guidance and assistance of their managers. Everybody has to manage their time wisely. That’s why proper time tracking is key.
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