The Benefits Of Timesheet Software That Offers a Mileage Reimbursement Form Via Your Outlook Calendar

The Benefits Of Timesheet Software That Offers a Mileage Reimbursement Form Via Your Outlook Calendar

The Benefits Of Timesheet Software That Offers a Mileage Reimbursement Form Via Your Outlook Calendar

A lot of employees are required to drive from one location to another. As the boss, it is your responsibility to make sure that your employee gets to the destination and gets the job done in the best possible way. Very often you’re also required to pay this individual for the mileage. This can create a big problem for employers who are not prepared. This is why you should consider investing in a time tracking software that also offers a mileage reimbursement forms. By being able to access the mileage reimbursement form from the Microsoft Outlook Calendar, you’ll make your life so much easier. Please read on.

Expense Reporting

When looking for a good time tracking program, it is pertinent to choose one that is equipped with expense reporting. This feature will make a huge difference for yourself and your staff. The software should give your workforce the ability to report various types of expenses, including mileage, tolls, products, hotel stays, and more. Then, you should be able to analyze this information at a later date. The software should make it incredibly easy for you to reject or approve these expenses and reimburse your employees. Some programs will even give you the ability to generate a report, which can be signed by yourself and the employee.

This is definitely a good feature and it’ll make your job significantly easier in the future.

Adding Expenses Made Easy

To ensure that you and your workers have little to no trouble adding expenses to the system, it is vital to choose time reporting software that is straightforward and easy to understand. The software should allow you to add expenses with a few simple clicks. Plus, it should give you the freedom to customize the expense, so it is clearly identifiable in the system. You should be able to name each and every expense. You should also be able to add a brief description of the expense, as well as the quantity, value and total. A system with a very simple mileage reimbursement form will make your staff more efficient, while also speeding up your responsibilities and getting you out of the office much quicker.

A Mileage Reimbursement Form Compatible With Outlook

While you’re at it, you’ll want to make sure that your program of choice is convenient for everyone involved. Familiarity is incredibly important. This is why you should consider using mileage tracking software that is completely compatible with Microsoft Outlook. After all, your employees are already totally familiar with Outlook. They most likely use it daily. Choosing a program that is compatible with Outlook will make things much easier, while also increasing the speed of your employees. You’ll never have to worry about your teams getting bogged up in too many programs.

Instead, they’ll be able to get everything done from a single place. This will improve efficiency and ensure that your employees are able to focus entirely on the tasks ahead and less on some difficult to use software.

Comprehensive Reports

It is also a good idea to choose a mileage reimbursement software that is capable of providing you with comprehensive reports. Not only should the software be able to provide you with reports for expenses, but it should be able to provide reports for a wealth of other information. You should be able to get reports for the staff’s time and reports for specific projects. The system should be very easy to use and it should be able to present this information in various formats. For instance, you should be able to view the reports as text and graphics. This will make it so much easier to see where your workers are spending their time and how efficient they’ve been.

Then, this information can be put to use to optimize your teams and their performance. If your time reporting software doesn’t offer standard reports, you need to find one that does!

Adding Hourly Rates As Well

In order to ensure that your company is able to generate a revenue, you need to keep track of all of your expenses. You should keep track of mileage, billable goods and hourly rates. This is where a good time reporting software will enter the picture. These programs should give you the ability to track and monitor all expenses, and optionally also hourly rates. This will give you the ability to define the precise hourly cost and hourly revenue of each and every project, as well as the hourly cost and revenue for each individual activity. This will prove to be immensely beneficial for allowing you to determine how much you’re profiting on your projects.

This information will prove to be very helpful for ensuring your company generates a revenue.

Notifications For Missing Entries

While attempting to choose a good mileage tracking program, you should definitely find one that is capable of providing notifications for missing entries. There is a good chance that you and your personnel are going to get bogged down in your work from time to time. This can create a big hassle and cause your staff to forget to submit their entries. A good software will be able to send you reminders when the appropriate number of hours has not been submitted. You will receive a notification and you can also send a notification to your employee. This ensures that everyone submits the information that you need correctly and in a reasonable amount of time.

Role Based Permissions

You should maintain complete control over your time reporting software. This is why it is essential to choose one that offers role based permissions. This might not seem like a big deal, but it really is. Some of your workers might not be very tech savvy and they’ll probably find themselves overwhelmed, if they’re able to access too much at once. This is why you should use role-based permissions to determine who gets to see what. This will give you the ability to ensure that some of your employees can only submit their time and expenses. Then, you can allow upper-level staff and managers to analyze the reports and approve time and expenses.

Role-based permissions is a feature that can make a huge difference. It’ll ensure that your teams do not lose themselves in the software. Plus, they’ll be happy that they aren’t wasting their own time. And, it’ll get them home a little bit quicker at the end of the day.

Attaching The Information That Is Required

It is also a good idea to choose a mileage tracking software that gives your employees the ability to get all of the information that they need at once. The software should allow you to attach information to each and every appointment. You can use this feature to provide your staff with directions to their jobs, so they do not get lost along the way. In return, this will decrease the number of miles that they drive and the amount of money you need to reimburse for that mileage. Use this feature to ensure that the job gets done right as quickly as humanly possible.


As the world is becoming more and more diverse, companies are forced to find ways to prevent language barriers. One of the best ways to do this is to get software that supports multiple languages and embed it into your business network. Such a solution will allow you and your employees to switch from one language to another with ease. To make this task easier, the tracking software must be able to help you do this.

In addition to this, for the mileage software to offer efficiency in this situation, it must be able to help you update your current language profiles. Not only will investing in versatile tracking software improve your productivity, but also it will save you money over time.

Take Advantage Of Mobile Access

It is safe to say that just about the majority of the workforce owns some kind of smartphone. These phones are great when it comes to keeping track of appointments and easily communicating with co-workers. Well, you might be surprised to learn that the best time tracking software programs available are also compatible with smartphones as well. In the event that you are in the break room and forgot to file a last-minute report or you need to check on a time entry, you can easily do so. Instead of running all the way back to your desk and wasting 10 minutes of your break, you can easily pull out your phone and access everything that you need to right there.

Just keep in mind that there are a wide range of smartphone manufacturers available, so you want to choose timesheet software that will be compatible with iPhones, Windows phones, Androids, and so on.

Personalized And Secure Logins

Anytime you are working from a network there is nothing more important than security. With all your company and customers’ information looming on the server, you don’t want just any individual to have access to all this information. When you are deciding on time tracking software, you need to choose one that allows you to setup secure and safe logins. The administrator of the time tracking software should be able to assign each employee with a unique username and password. Along with this, you want a time tracking software that uses a secure socket layer (SSL) encryption when signing in. This will ensure that you and your employees are protected with the utmost security.

These are all some of the things that you should consider when selecting time tracking software with the option of a mileage reimbursement form.

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