Want To Do Timesheeting in Outlook EASILY? Here’s How

Want To Do Timesheeting in Outlook EASILY? Here’s How
Want To Do Timesheeting in Outlook EASILY? Here’s How

Life can be hectic even at the best of times, especially if you are dealing with multiple responsibilities and commitments at work. Utilizing time tracking in a business environment has huge benefits, which is why so many companies across the world are increasingly opting for timesheet software and integrating it into their business protocols. 

Time tracking software – also known as timesheet software, sometimes in the form of a timesheet plugin, is a highly sophisticated, specially-designed computer program or application that enables users to seamlessly track, record and report what, when and where they are working on, and their progress. While timesheets are primarily used for entering the hours worked by employees in the organizational system, there is much more to it than meets the eye. Your software used for timesheeting can often be used in numerous work-related activities, such as calculating payroll, billing clients, managing multiple projects, detailed reporting and enforcing reporting rules such as minimum work hours, access to projects and project information updates. 

Challenges with Traditional Timesheeting 

Timesheeting, or tracking time, has historically been used in organizations as the simplest, most straightforward way to track employee workloads, measure performance and calculate payments. However, when business owners and managers consider time tracking, they are faced with a dilemma. 

Traditional approaches to time entries are time-consuming and cumbersome. These methods not only involve tons of hours’ worth of manual work; they are often riddled with errors that result in faulty reporting. 

In contrast, modern time tracking software – by automating data processing and timekeeping – have successfully replaced the old and archaic paper-based time reporting systems at the workplace. These electronic time reporting mechanisms help users avoid costly calculation errors, labor-intensive manual reporting work and even fraudulent activities such as ‘buddy clock-in’. Today’s timesheet software is increasingly being employed in a wide range of industries – such as consulting, education, architecture, law firms, IT and many other fields. 

Get a Time Tracker with Outlook Integration

The great thing about timesheet software is the fact that you can have a time tracker with Outlook integration. At the most basic level, the ability to track your time or your employees’ time means that you see how you spent your time on various projects, tasks and activities at the workplace. Automating your time entries with Outlook timesheets have clear benefits, including:

  • Improving Accuracy: Processing time data with automatic timesheets helps you achieve greater accuracy and transparency, meaning less errors and more accurate figures in less time. Outlook timesheets help you avoid serious issues such as over-billing/under-billing clients, clocking-in/clocking-out miscalculations and potential errors in reporting activities, which means more accurate data for managerial decision-making. 
  • Simplifying Business Processes: Time tracking tools in Outlook enable you to record workloads, fixed hours, overtime as well as leave time easily and quickly. This further simplifies payroll calculations, hours spent on work assignments and any time-off taken by employees.
  • Better Planning and Forecasting: Manual reporting, as discussed, is slow, labor-intensive and burdensome. If you are looking for accurate, error-free time data that leads to better planning and forecasting, then automated timesheets is your best bet. Outlook time tracking tools improve efficiency in work management and better-quality planning for the future. 

How Do You Create a Timesheet in Outlook?

If you are a Microsoft Outlook user – and chances are that you already are – then you can take advantage of a time tracking add-in like TimeSheet Reporter that will help you keep a detailed record of what you do (or your employees do) during the day with little or no effort. This feature can prove to be extremely useful in proper time management and time reporting at the workplace. 

By seamlessly integrating timesheet reporting in Outlook, timesheet software provides the user ready access to time-sensitive projects, client reporting, workflow deployment and reporting of time entries all inside Microsoft Outlook. From helping employees to easily track when they worked, to optimizing work processes, to forecasting future capacity of your teams, timesheeting in Outlook can serve as an ‘all-in-one’ solution that leads to realistic planning and better output. 

When looking for time tracking software in the market, we recommend that you carefully assess each option against the value they will offer to your business. Ideally speaking, you would want to go for a software solution that will help you improve the workplace, manage workloads, improve productivity and efficiency and do a whole lot more besides. Getting the right solution can save you hours each week, with several hours more productive time per employee on a monthly basis. 

Here is Everything You Need to Know

According to the latest research, organizations which keep a track of their time are able to gain more insights on business processes and productivity dynamics, while justifying time expenses and making better future estimates of billable client hours. User-friendly timesheet software can serve as an internal business tool that is extremely helpful for employee time tracking, workload allocation, management approval and reporting purposes. In addition, using timesheets helps companies avoid time leaks, workflow bottlenecks and any subsequent overstaffing or understaffing issues. By fine-tuning the entire recording and reporting process, timesheets improve accountability, productivity, efficiency and transparency at the workplace.

So you are convinced of the benefits of using timesheets, and are ready to begin. Now what? Timesheets are not only fast and easy to use, they are also incredibly simple to install and implement within the broader organizational structure. That is, importantly, if you get the right solution. To get the most value out of your time tracking data, here is a detailed guide on getting started if you want to do timesheeting in Outlook. 

Managing Time for Activities and Projects

With a timesheet add-in in Outlook, like TimeSheet Reporter, a user can easily enter, edit and submit time entries for approval by his or her supervisor. He or she can also check or update the status of each entry made as accepted, rejected, under review or not submitted. Furthermore, the user can also flag them as billable or non-billable entries. You simply create an appointment like you normally would and add the relevant timesheet information.

Managing activities and projects with Outlook time reporting is not only quick and effortless, doing so also helps you determine which activities are most important and set priorities accordingly – thus making the most out of your time. You may also easily record and review the entire list of time entries for the day – with aggregates for the day and week – in one place. 

Recording, Reviewing and Reporting

We all know how time-consuming and downright frustrating the task of filling out manual timesheets really is. In addition, maintaining manual timesheets is expensive – both in terms of costs incurred and time consumed. On the other hand, using an almost automated time tracking system helps you record, combine, track and analyze time data in a fraction of this time and cost. 

Using Outlook time tracking, you can create unlimited time entries, projects and activities, and record daily hours on these. While timesheeting enable detailed reporting for administrators and project managers, it also results in a more transparent reporting process due to billable and non-billable reporting as well as project and activity specific reporting. 

Timesheeting Add-in for Outlook

One of the most important questions when considering time tracking, is “How do I make time tracking easy?”

You need a hour reporting tool that not only helps you and your employees track time more efficiently, but something that they are already familiar with. Most professional organizations use Microsoft Outlook to manage emails, manage calendars and store important information on customers and clients. Your employees too might already be using Outlook, so finding a solution that builds on this is your best shot. 

To do proper timesheeting in Outlook, you want to make sure you acquire a suitable timesheet plugin that seamlessly integrates with Microsoft Outlook. The next step is to streamline timesheet collection and reporting for all employees in Outlook. This will ensure that everyone in the company is on the same page, and the benefits of using time reporting software are equally dispersed across the board. 

Bottom Line

The right Outlook time tracking solution will offer you an overview of the performance of employees and projects in your organization. By streamlining objective, timely and accurate data, timesheet software helps business owners, supervisors and project managers to get a clear picture of employee performance, workplace productivity and company profitability.

Better time keeping with Outlook helps employers eliminate the problems of workload bottlenecks, leaked hours and incorrect reporting. By using digital timesheets, employees can track their time better, spend more of it in meaningful tasks and get more done. 

By taking the guesswork out of the equation, the right time reporting solutions offer strong reporting capabilities, the ability to track hourly rates and expenses, and improve productivity and employee performance. Getting started with timesheets is easy and simple, and there are many benefits to reap if you want to do timesheeting in Outlook. 

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